Four Best Practices to Help You Get Ready for the End of the School Year

Contributed By

Dylan Rodgers

Content Strategy Manager and Editor in Chief of the Schoology Exchange

Four Best Practices to Help You Get Ready for the End of the School Year

Posted in Pro Tips | May 28, 2013

It's that time of year again—the weather is getting hotter and everyone's itching to turn the page on this school year. So the big question is: Are you ready? Well we've put together four best practices that can make your transition from one school year to the next simple and smooth, at least on the Schoology end of things.

1. Don't Panic: You Won't Lose Anything

If you're wondering what happens to your courses when the grading period expires, the answer is: not much. The courses from this past year will be moved to an area of your course listing aptly labeled "Past." You can access your past courses at any time by selecting the Courses dropdown menu, choosing See All at the bottom, and finally selecting Past.

2. Save Your Content

Schoology enables you to copy sections of your past courses to other courses. Pretty cool right? Even better is the fact that you can save folders and entire course to your resources with just a few clicks!

And to make repurposing your content easier, it is all reverted to its most useful state: the alignments and the majority of the settings are saved while all the comments and dates are removed. This way everything is primed and ready to be used again in a different setting.

Here are a few ways to reuse your content:

Copying Sections

To copy sections of a course to another course, select see all at the bottom of your Courses dropdown menu. Choose the course you want to copy and click the gear icon to the right of it. Select Copy Section and the rest is pretty self explanatory.

Saving Folders

To save a folder to your resources, simply go to the Materials tab of a course and select the gear icon. You'll notice the option near the bottom of the menu called Save to Resources. If you select this option, a pop up window will appear allowing you to decide exactly where you want to organize it in your Personal or Group resources.

Saving Courses

To save an entire course to your resources, go to the Materials tab of the desired course, select Options, and click Save Course to Resources. Simple as that. And just like with saving a folder, you can choose where you want to put it in your Personal or Group Resources.

3. Use Folders

Nearly everyone that has used Schoology long enough would recommend organizing your content into folders. It does require an ongoing diligence in organization, though it can make all the difference when you have tons of content or are moving from one school year to the next.

The first major benefit is that you can save folders and courses to your resources. The second is that when you save your content to your resources, it will remain organized in the folders just like in your courses.

If you don't use folders to organize your content, then when you save it to your resources, everything that is not in a folder will be added to the chosen resource collection in one large list. This can make for tedious reorganization, especially before the beginning of the next school year.

So the moral of this story is: use folders. You won't regret it.

4. Build Collections

Collections are similar to folders but are generally used for larger-scale organization in your resources. The more organized you are with your collection (one per year, one per course, or any other method you choose) the easier it is to organize your content throughout the year.

The Benefits

So what are the benefits of all this? Imagine, if you will, the new school year is just about to begin. You create new, empty courses and are faced with filling them with content just like the year before. But this time you're ready—Instead of starting from scratch you go to your resources, decide which folders or courses you want to reuse, select the gear icon, and add those resources to as many of your new courses as you'd like all at once!

After that, you just have to figure out what else to do with all your free time.

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Let's Talk: What are some of your best practices for the end of the year?

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